Job Details:
Circuit Administrator

Job Description

We require a Circuit Administrator to provide coordination and support for the Circuit Superintendent, Circuit Treasurer, Trustees (church representatives) and the Leadership Team to ensure that the Trustees, Ministerial Team and other role holders operate effectively, discharging as part of a team all their local, statutory and Connexional responsibilities.

Main responsibilities: 

• Being the first point of contact for Circuit matters via email, telephone and in person in the Circuit Office, offering a welcoming and friendly presence.
• Providing administrative support for the Circuit Superintendent Minister, including responding to letters and emails and minute taking at meetings when required.
• Providing support for the Superintendent Minister in her role as chair of the Connexional Missions Committee
• Providing administrative support for the Circuit Treasurer, issuing invoices and recording associated payments, and setting up payments for invoices received (the circuit outsources its bookkeeping)
• Attending monthly Circuit staff meetings, and Circuit and District meetings where relevant.
• Collaborating with the Circuit’s buildings manager and community engagement officer.
• Reproducing and publishing documents for Circuit and churches as required.
• Ensuring Annual Schedules are completed as required by the Custodian Trustee Body (TMCP).
• Managing the Circuit’s responsibilities to the Charity Commission, including the issue of induction materials and requisite forms to new Circuit trustees.
• Acting as GDPR champion for the Circuit and ensuring that local churches complete their annual returns
• Maintaining administrative records for ministers and lay workers, including leave dates
• Assisting Superintendent and Ministers by inputting Annual Statistics as required by Methodist Church House.
• Inputting and updating information on the Property Consents website.
• Ensuring property files for each church property are kept up to date.
• Supporting the Superintendent Minister in the preparation, printing and distribution of the Circuit Preaching Plan.
• Preparing the Circuit Directory annually and ensuring the electronic version is kept up-to- date.
• Preparing Circuit administration documents (e.g. letterhead), ensuring they are kept up-to-date, reflecting personnel changes etc.
• Preparing Circuit records for archiving, in conjunction with the Superintendent.
• Ensuring annual return of data to Churches Copyright Licensing has been completed for all churches in the Circuit.
• Ordering of stationery supplies and other resources for circuit use.

•    Other duties and responsibilities identified by the Superintendent Minister as within the 

      Administrator’s capabilities and level of responsibility, in order to meet the needs of the  

      Circuit.

 [HF1]In what way / how?

• All reasonable expenses will be reimbursed and a small allowance given for on-going training.
• There is a contributory pension scheme to which eligible lay employees will be auto-enrolled. Lay employees who do not meet the auto-enrolment criteria are eligible to join the scheme subject to certain provisions.
• The Circuit operates an occupational health scheme, details of which are available on request.
• At least one day free of responsibilities each week.
• 28 days annual leave entitlement per year (pro-rata for part-time employees.
• Appointment will be subject to a satisfactory Enhanced  Disclosure & Barring Service (DBS) disclosure.
• Appointment will be subject to satisfactory references.
• Appointment will be subject to the satisfactory completion of up to six-month probationary period.
• Opportunities for study and for training.