Job Details:
Event Coordinator

Job Description

Event Coordinator

Great things are happening at Victoria Baths, and we’re looking to fill a number of new roles! One of these is the Event Coordinator, joining an existing team to increase capacity, enabling the delivery of more events, raise our types of events and our ability to plan.

We work as one team, with each person playing a vital part, and we love fresh ideas and new ways of working!

If you’d like to chat about this role or learn more about the organisation, we’d be happy to hear from you! Just email us at [email protected].

To Apply: Please send us up to three sides of A4 (Arial 12-point) telling us why you’re the right person for the role, along with your CV and Equality Monitoring Form to [email protected]

Deadline: 9am on 14th April
Interviews: 25th April at Victoria Baths, Manchester

Job Title: Event Coordinator 

Reports To: Business Development & Delivery Manager 

Location: Victoria Baths, Hathersage Road, Manchester 

Job Type: Full-time across any 7 days, annualised hours, flexible working 

Salary: £31067-£32654 Victoria Baths offers a LIEU scheme. 

Job Overview To facilitate use of the building for all events. 

Key Responsibilities 

1. Facilitate the use of Victoria Baths by a range of individuals and groups for events, including wedding parties, film crews, artists, corporate groups, community groups, tours groups and schools. Liaise with potential users, arrange access, advise on event production, duty manage (includes running the bar) and ensure security and safety during events. Provide a high standard of customer service to all event users. 

2. Organise, oversee and participate in safe event preparation, set-up and take-down, alongside Facilities staff. This includes manual handling of furniture and equipment and technical set-up of audio-visual equipment. 

3. Support bar product reviews, sales mix development, stock takes, ordering and casual bar worker training and supervision. 

4. Assist in managing public events at Victoria Baths; work with other Trust staff and volunteers to organise and run these. Supervise and support volunteers working with the project. 

5. Assist in publicising the Victoria Baths project generally; work with other Trust staff to develop marketing materials, provide information on Victoria Baths to interested parties in verbal and written forms. 

6. Carry out administrative tasks associated with events at Victoria Baths. 

7. Any other tasks as may reasonably be required from time to time. 

Work-related Conditions 

Promoting equality, diversity and inclusion in all aspects of the business. 

To identify own training needs and take part in regular performance reviews with the Business Development & Delivery Manager. 

To acquire and maintain a First Aid qualification 

To work flexible hours which will include weekend and evening work. 

To be included on the list of staff who respond to alarm / emergency callouts. 

Person Specification 

ESSENTIAL: 

1. Good communication, customer service and negotiating skills, in particular the ability to work with a range of project contacts including event organisers, film-crews, members of community groups, artists and the general public.
2. Hands-on experience of the set-up and duty managing of events, including event security/door supervision, bar operation and cash-handling skills.
3. An understanding of audio-visual equipment.
4. The ability to use Microsoft Office to undertake routine office tasks. 

5. The ability to work independently, plan work schedules and use time effectively. 

   DESIRABLE

6.  Practical experience of bar supervision, including stock takes, ordering and dealing with staff.
7. Experience of volunteering or working with volunteers.
8. A practical, basic knowledge of health and safety, including electrics and bar equipment.