Job Details:
Executive Producer (Events)

Job Description

The Executive Producer (Events) is a new role in the Producing and Programme Department, working alongside the other Executive Producers on the management of the department and delivery of our programme, with a specific focus on our commercial events programme. 

Other organisations may call this role: Senior Events Producer, Senior Events Manager, Head of Events.

RESPONSIBILITIES

There are two main strands to the role: 

Executive Producing:  Act as an Executive Producer for Factory International’s events programme, taking strategic oversight across a busy programme of live music gigs, commercial events, partnership activations and public realm programming, which includes: 

• Creatively supporting event planning ideation, working closely with external clients and colleagues from Commercial, Partnerships, Music and Public Programme to explore and interrogate event proposals, in order to develop concepts, distil visions and scope events into deliverable activity
• Taking responsibility for the successful delivery of a diverse range of events, taking a lead on early scoping, scheduling and sign off; allocating Event Management resource for the delivery of the work; while providing ongoing senior oversight for Event Managers as they manage projects on time, to budget, and to Factory International’s quality and creative standards
• Confidently developing and overseeing significant budgets for a wide range of events, working with teams across the organisation and external suppliers to develop fit for purpose budgets that deliver appropriate commercial return
• Supporting the commercial and music teams to add value to hire enquiries, partnership working and co-production models by maximising all opportunities for clients, promoters and artists to access the world class facilities, internationally renowned creativity and high-level delivery experience of Factory International
• Overseeing contractual arrangements for the events programme, supporting the commercial, partnership and music leads/programmers through negotiations and drafting of contracts, including supporting development of partnership production / co-production  / joint venture models with clients, brands, promoters and artists

Delivery Function Management: Work with the Executive Producers to co-manage the Producing and Programme function for Factory International, effectively and efficiently, over all programmes of work across the Festival and Factory International. This role would have a specific focus on the Events function in the department, which includes: 

• Managing the staffing needs of Event Management within the team, leading on recruitment, induction and training and line management of core and freelance Event Managers and support staff. 
• Working with relevant departments to coordinate the development of all relevant systems, ensuring the efficient functioning of the Producing and Programme team’s work and its integration into the wider work-flow of the organisation. 
• Working with colleagues to develop and coordinate event planning systems and documents as well as ensuring we are complying with legal requirements for the presentation of a varied programme of large-scale events at Aviva Studios.

PERSON SPECIFICATION

ESSENTIAL

• Proven experience of driving through the delivery of complex, large scale events, managing large teams to deadlines and within defined budgets in a busy demanding environment
• Ability to work under pressure to identify potential issues in the event delivery processes and find creative and commercially viable solutions
• Significant experience in negotiating contracts with a range of commercial clients, promoters and artists, managing complex partnerships
• Proven ability to draft and manage and oversee multiple budgets and complex, commercially beneficial financial deals
• Commitment to championing representation and inclusion at every level of the organisation with a proven ability to work with people from a wide range of backgrounds

DESIRABLE

• Experience of delivering projects across a wide range of event types, including but not limited to with the live music industry, corporate events and conferences and broadcast events
• Experience of working with high-profile clients and performers
• Experience of line managing staff
• Strong written and verbal communication skills 
• Enthusiasm for training, mentoring and support of emerging talent

STAFF BENEFITS

• Annual leave entitlement is 25 days a year plus public holidays (pro rata dependent on hours of work)
• Pension: Auto enrollment begins three months after start date and payments are matched for the first 5% of employee’s contribution
• Factory International offers a travel loan scheme and cycle to work scheme via salary sacrifice
• All employees have access to an Employee Assistance programme operated 
  by Medicash
• Medicash Health Plan: auto enrolment begins after three months service for all eligible employees
• We are committed to supporting employees with their personal development, regularly offering organisation-wide training such as Carbon Literacy, BSL or Mental Health First Aid, along with department specific and individual training opportunities 
• Factory International have a Staff Development Fund - £200pa accessible to eligible employees who have passed their probation - for tickets, events, training, or development opportunities